Tips for communicating successfully with recruiters

Make sure that all written communications - application forms, CVs, cover letters or emails - are the best you can give.

CVs, applications and covering letters are the initial stage in assessing your written communication skills - clear communication is essential for any job. It is important in any job to be able to write emails, reports or any other form of documents professionally. But the assessment doesn’t stop at these, any form of written correspondence done between you and the recruiter could be taken into account. So remember to weary of sending offhand emails as they could potentially snub your chances of getting the job. Here are a few tips to help you keep your written skills up to scratch and impress the recruiters.


Back to basics

Capitalise the correct letters, spell and use the right words, and make fully formed sentences with the correct punctuation. There is nothing more annoying - or embarrassing for you - than reading a document riddled with mistakes.

Make sure to start all your sentences and proper names (e.g. the company name, city names, people’s names, etc.) with capital letters and finish with a full stop. Think about the words you use and make sure to spell them correctly.

  • it is ‘I’ not ‘i’,

  • make sure you use the right ‘your’ and ‘you’re’,

  • ‘there’, ‘their’ and ‘they’re’ ect. You get the jist.

If you are struggling to remember the spelling or which word to use, Google will be your best friend.

Also remember your punctuation! It saves lives.

“It’s time to eat children” | “It’s time to eat, children”

You do not want to give the wrong impression, or the wrong meaning, to your sentences. Recruiters do not have time to decode your riddles, so make it simple. Always proofread to make sure it says EXACTLY what you want it to say.

Even in the briefest of correspondence you should ALWAYS check your basics; spelling, grammar and punctuation.


No shorthand

While it may look cool af 2 txt your m8s lyk dis, recruiters will not be as interested in your abilities of shortening words and phrases to a few letters and numbers.

If you would like to be taken seriously then leave the abbreviations, emojis and slang for your mates. Carefully proofread all your written correspondence to make sure that nothing gets past and potentially fast tracks your application to the ‘STFU & GTFO Pile’.


Active writing

University lends itself to a passive academic writing style, but on your applications you should always be active. Forget the long fancy wording and phrasing and get straight to the point, you do not need unnecessarily long descriptions or words.

Writing actively will help you save your space and fill your applications with as much relevant information as you can. The passive voice is where the subject is acted upon instead of acting itself, it makes for long and wordy sentences that use up your space needed for your explanation of your actions.

  • Active; I created the current sales strategies being used at company X.

  • Passive; I was responsible for creating the new sales strategies, that are now currently being used by company X.


The 3 P’s

You should always think about these when contacting potential employers, recruiters or during your application process.

  • Punctual: If they contact you do not wait days, weeks, or even months to reply to them. Try to respond within a 48-72 hour window maximum. This will show that you are a serious candidate but also gives you enough time to draft and proofread an appropriate written response. As for applications, the early bird catches the worm so don’t wait till an hour before the deadline to apply. However, do not reply/apply too quickly as you may rush and make stupid mistakes.

  • Professional: Remember to always go for a more formal approach than casual, you risk coming across as unprofessional if you are too casual. Especially if you are unsure of who will be reading your application or emails.

  • Polite: Manners go a long way, especially when contacting people you wish to work with or for. Keep in mind that demanding and taking a harsh tone will definitely not put you in the good books.


Avoid quick-fire emails

Emails can be super useful as they may be quicker than the longer application processes, but this can work against you. If you are using email, then make sure to review the tone, quality of content and especially the language before you hit send. Make sure that you do not make enemies or upset a potential opportunity.


Social media

Your social media should help, not hinder, your job hunting. Your online persona needs to give the right impression to potential employers. Check your privacy settings, and all posts on your Facebook, Twitter and LinkedIn.